BOOKING PROCESS

Here is how our process works:

We will work with you directly to confirm your event date(s) and time(s) to make sure our venue is available.  After a tour of our venue, we will review our venue rental package options and help you choose the package that best meets your needs.  We will then review and sign the Event Contract with you and take your deposit to lock in your date.

Oak Knolls Management presence at Events

Oak Knolls will provide a team of parking attendants to direct traffic and ensure parking goes well for the first two hours of the event.  We will then also provide an on-site manager who will be at the venue for the duration of the event. 

 

Our on-site manager will provide the following:

  • Be available to address any facility-related concerns

  • Be available to support catering staff in addressing any issues that may arise

  • Ensure that traffic signs are correctly setup and direct traffic exiting from event

  • Complete final walk through of venue to ensure all guests and providers have exited

  • Lock venue

Tables, Chairs, and Other Included Items

Included in our venue rental fee is the following:

  • 20 - 8' Rectangle Banquet Tables

  • 10 - 60" Round Banquet Tables

  • 6 - 40" High Boy Cocktail Tables

  • 5 - 8' Farm Tables

  • 2 - 10' Rustic Portable Bars

  • 2 - 12' Live Edge Tables

  • 8 Whiskey Barrels

  • 2 Propane Fire Pits

  • 200 Padded Folding Fruitwood Reception Chairs

  • Patio Furniture

  • 250 of each Gold, Siler, or Matte Gold Chargers

If you have need for additional or different tables and/or chairs, they can be provided through one of our approved rental companies at an additional charge.  The tables and chairs included in our venue rental fee are for use in the main barn or on the decks only.  They are not for outdoor lawn use.

Food Handling
Oak Knolls provides a large food staging area in our lower front barn.  We have stainless steel tables, electrical outlets and garbage cans available for caterer use.  Our expectation is that caterer will provide any/all necessary hand sanitation items for food preparation, service, and cleanup.  Additionally, it is our expectation that the caterer will provide all necessary bottled water for service to client and their guests.  Caterer is also responsible for removal of garbage from the event.

Rental Items

If you are having your ceremony here on our property or would like aspects of your event to provide outdoor lawn seating, tents, lounge furniture, lighting, extra draping, or will need to rent extra tables and chairs, the caterer will work with you to coordinate all of your additional rental needs.   They will also take care of the rental of linen, silverware, bar ware, china and any other items needed for your event.   All rentals beyond the tables and chairs for 200 guests, and the other included items provided by Oak Knolls, as listed above, will be at an additional charge.  You are welcome to bring in your own décor for your event, and these are to be used per the terms of our Event Venue Contract.

We have the following approved event rental company that we work with:

Nolan's Rentals

80 Sovran Drive

Webster, NY 14580

Web:  www.nolansrental.com

Email:  info2@nolansrental.com

Phone:  585-787-2555

Additional Services

In addition to your food and beverage decisions, hosting a successful event requires thoughtful choices on the additional services you will need.  Any of these additional services, such as bakery, invitations, transportation, music, or other services, will be handled directly between you and the vendors of your choice.  If you book Wedding Coordination Services, the coordinator will work with you to coordinate selection of vendors, together with supplying quotes from each vendor.

If you have any questions on this, please contact Sally Welch at office@oakknollsmanor.com

Oak Knolls Manor logo

Site Visitors

3956 Caledonia-Avon Road

Caledonia, NY 14423

Phone:  585.278.8233

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