Here is how our process works:
We will work with you directly to confirm your event date(s) and time(s) to make sure our venue is available. After a tour of our venue, we will review our venue rental package options and help you choose the package that best meets your needs. We will then review and sign the Event Contract with you and take your deposit to lock in your date.
Oak Knolls Management presence at Events
Oak Knolls will provide a team of parking attendants to direct traffic and ensure parking goes well for the first two hours of the event. We will then also provide an on-site manager who will be at the venue for the duration of the event.
Our on-site manager will provide the following:
Be available to address any facility-related concerns
Be available to support catering staff in addressing any issues that may arise
Ensure that traffic signs are correctly setup and direct traffic exiting from event
Complete final walk through of venue to ensure all guests and providers have exited
Tables, Chairs, and Other Included Items
Included in our venue rental fee is the following:
20 - 8' Rectangle Banquet Tables
10 - 60" Round Banquet Tables
6 - 40" High Boy Cocktail Tables
8 - 8' Farm Tables
2 - 10' Rustic Portable Bars
2 - 12' Live Edge Tables
8 Whiskey Barrels
2 Propane Fire Pits
250 Padded Folding Fruitwood Reception Chairs
250 Padded Folding Ceremony Chairs
2 Wood stained arbors for ceremony
250 of each Gold, Siler, or Matte Gold Chargers
If you have need for additional or different tables and/or chairs, they can be provided through one of our approved rental companies at an additional charge. The tables and chairs included in our venue rental fee are for use in the main barn or on the decks only. They are not for outdoor lawn use.
Oak Knolls provides a large food staging area in our lower front barn. We have stainless steel tables, electrical outlets and garbage cans available for caterer use. Our expectation is that caterer will provide any/all necessary hand sanitation items for food preparation, service, and cleanup. Additionally, it is our expectation that the caterer will provide all necessary bottled water for service to client and their guests. Caterer is also responsible for removal of garbage from the event.
If you are having your ceremony here on our property or would like aspects of your event to provide outdoor lawn seating, tents, lounge furniture, lighting, extra draping, or will need to rent extra tables and chairs, the caterer will work with you to coordinate all of your additional rental needs. They will also take care of the rental of linen, silverware, bar ware, china and any other items needed for your event. All rentals beyond the tables and chairs for 200 guests, and the other included items provided by Oak Knolls, as listed above, will be at an additional charge. You are welcome to bring in your own décor for your event, and these are to be used per the terms of our Event Venue Contract.
We have the following approved event rental company that we work with:
80 Sovran Drive
Webster, NY 14580
In addition to your food and beverage decisions, hosting a successful event requires thoughtful choices on the additional services you will need. Any of these additional services, such as bakery, invitations, transportation, music, or other services, will be handled directly between you and the vendors of your choice. If you book Wedding Coordination Services, the coordinator will work with you to coordinate selection of vendors, together with supplying quotes from each vendor.
If you have any questions on this, please contact Sally Welch at firstname.lastname@example.org